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Conference and Seminar

We have a team of dedicated professionals who can devote themselves to provide you with ultra modern conference and seminar events.

One of our senior professional will look after each and every component of your conference or a seminar event by planning from delegate registration to on-site event management. On the whole we provide our wide ranging support for all aspects of your event.

We provide latest technology lighting, audio and production for your conferences along with spectacular visualizations to impress your audience. Our logistics management team takes care of all the intricate dynamics and details of your conference from venue issues right through to delegate management.

We can create a real difference to your participants by our extensive conference support and entertainment services.

The Power of the Seminar :-

The popularity of conference and seminar results from the distinct benefit they offer. Attendees pre qualify themselves as prospects; if they weren’t interested in the issue being discussed. They wouldn’t come. You get to talk with them face to face, both formally during presentations and informally during breaks, meals and receptions. As a speaker, you are automatically classified as an expert.

Gulf Oil Corporate event at Hotel Amantra Udaipur, Rajasthan, India


Ayurwin Corporate Events at Valley View Hotel Udaipur, Rajasthan, India


The Indiana Credit Co-Operative Society Udaipur Rajasthan, Award Ceremony Night, Sixth Annual Meeting


Dexl Education Award Ceremony Event



RTO Road Safety Program Rajsamand Udaipur Rajasthan



Night Halt Picnic At Ranakpur



Inauguration was done by Pacific Group’s director Preeti Rahul Agarwal. Event Manged by Udaipur Event Management .


Udaipur Bird Fair



advantage Seminar can be of the following type:

A half day seminar on your product and services.
A one day or two day conference, featuring multiple tracks and noted speakers, run by a professional conference organizer on highly technical issues. Attracting participants from across the country.
A Series of half day or one day seminar offered at several location across the country to teach the fundamentals of the specific application to those just beginning to work in that area.


Corporate Events at TatSaraasa Resort & Spa Udaipur, Rajasthan, India

A meeting designed for discussion, consultation, and exchange of information; usually composed of general sessions and smaller group meetings to find facts and solve problems.

Conferences & Meetings today need expertise to execute in order to create synergy in communication at all levels. We recognize this area of communication through custom made motivational themes crafted with extensive survey about the company.


Type of Conferences are:

* Board meeting
* Sales conference
* Management meeting
* Budjet Meeting
* Annual meeting
* Product launch
* Seminar
* Workshop
* General assembly or plenary session
* Training programs
* Team-building events
* Special events


Identifiable sales force management processes

Setting targets and objectives based on inputs (usually via a command center)
Assigning actors responsible for achieving objectives
Control processes for ensuring objectives are being achieved within
a given time frame
a given constrained context (customers and/or markets)
System management to handle uncertain environments
The process usually starts from specific sales targets. The command center analyzes the inputs and outputs established from a modeled control process and the sales force. The control process enables the sales force to establish performance standards, measuring actual performance, comparing measured performance against established standards and taking corrective action. The sales managers adjust their actions based on the overall process.
Aside from the control process, the following metrics are implemented:

Time management— Accurately measures the tasks and the fraction of time needed for each task.
Call management— Plan for customer interaction accounts for the fraction of command center reps that comply with the process and have successful calls.
Opportunity management— If the process is followed correctly then a sales opportunity exists. The fraction of command center reps that use the tools, comply with the objective are all measured.
Account management— For multiple opportunities with a customer the account is measured by the tools, process, and objectives.
Territory management— For monitoring the account, the territory is measured by the number of account reps and perspective versus active customers.
Sales force management— Process includes training, IT systems, control, coaching, and is shared across several people and departments.


* Venue visits & selection
* Site Selection
* Assist in identifying potential venues to ensure adequate meeting space, quality and amenities, sleeping room * pattern, catering requirements, convenience of travel and cost
* Perform site inspections at top 2-3 venues
* Assist with contract negotiations
* Permissions from local authorities
* Hotels selection and reservation
* Itinerary development
* conference-entertainment
* Conference rooms set-ups
* Graphic design: Conference logo, invitations, badges
* Position signs and room locators
* Team Building programmers
* Restaurant selection & reservation
* Menu & wine selection
* Entertainment
* Welcome gift selection purchase & packaging
* Floral decoration
* Photographer/Videographer hiring
In-meeting feedback – During the meeting, especially multi-day events, feedback from attendees can help meeting makers respond to attendees’ needs and concerns which have surfaced during the course of the meeting. This feedback can be gathered through a variety of means; suggestion and question cards, voice-mail, ARS, meal function table discussions, networking teams, PC-based kiosks, pre-planned debriefing meetings with small groups of selected attendees, etc.


Post-meeting qualitative “pulse” research – A series of confidential interviews and/or tele-focus group sessions are often used to identify and define attendees’ satisfactions and dissatisfaction with their meeting experience, their perceptions, attitudes, intentions and behaviors in key areas of concern and interest to management and their suggestions for improving future meetings.

Post-meeting quantitative research – A tracking survey is conducted within several weeks of the meeting with benchmark questions to measure attendees’ satisfaction levels with various aspects of the meeting, shifts in their understanding, attitudes, perceptions, abilities, intentions and behaviors and to learn about their suggestions for future meetings.

Return On Investment (ROI) – This is a specific financial measure which is applied in situations where valid quantitative information, such as sales or distribution figures, customer complaint ratios, etc. are available and can be linked directly to the meeting.

Some research is much better than no research -Although the MPP is a process, each of the individual pre- and post-event research services offers significant stand alone benefits and is often employed individually. Pre-event research can be extremely valuable in assisting meeting designers and organizational leaders to understand the critical needs, desires and expectations of attendees, while post-event research provides both an understanding of what was accomplished and guidance for follow through.

For example, a national sales meeting post-event survey for a leading diagnostics health care company examined the effectiveness of a series of technical product and sales training workshops.The company had invested a significant portion of their meeting budget in audience response systems to be used extensively in the workshops. Among other things they wanted to assess was the value of ARS as an educational tool at meetings. Questions on the survey provided answers from each segment of the sales force. In this case, the application of ARS received very high marks.

In another instance, a post-event survey showed that dealers had nominal interest, low confidence of success and little commitment to a new business strategy the manufacturer’s leadership thought they had communicated well about and had gained dealers’ commitment to at the meeting. Findings showed that the seminar on the new business strategy had been poorly conducted, and the dealers perceived that the company wasn’t serious or committed to the strategy.
Advantages to the marketing manager

Understanding the economic structure of an industry
Identifying segments within a market
Identifying a target market
Identifying the best customers in place
Doing marketing research to develop profiles (demographic, psycho-graphic, and behavioral) of core customers
Understanding competitors and their products
Developing new products
Establishing environmental scanning mechanisms to detect opportunities and threats
Understanding one’s company’s strengths and weaknesses
Auditing customers’ experience of a brand in
Developing marketing strategies for each of one’s products using the marketing mix variables of price, product, distribution, and promotion
Coordinating the sales function with other parts of the promotional mix, such as advertising, sales promotion, public relations, and publicity
Creating a sustainable competitive advantage
Understanding where brands should be in the future, and providing an empirical basis to write marketing plans regularly to help get there
Providing input into feedback systems to help monitor and adjust the process

Conferences & Seminars are age old methods to impart knowledge within a confined group. Only the dynamics of these has changed drastically. Unlike conventional ways, present day Conferences & Seminars are crisp with powerful speakers, themes in sync with the objectives or the company’s image. A good dose of specially planned entertainment ensures audience engagement at all levels and aids future participation. Sound, light, projector and screen, entertainments,

Seminar can be of the following type:

* A half day seminar on your product and services.
* A one day or two day conference, featuring multiple tracks and noted speakers, run by a professional
conference organizer on highly technical issues. Attracting participants from across the country.

A Series of half day or one day seminar offered at several location across the country to teach the fundamentals of the specific application to those just beginning to work in Types of Conferences are:

* Board meeting
* Sales conference
* Management meeting
* Budget Meeting
* Annual meeting
* Product launch
* Seminar
* Workshop
* General assembly or
* plenary session
* Training programs
* Team-building events
* Special events.

Our services for meetings and conference management include:-

* Destination / Venue selection
* Budgeting for the Event
* Event planning with detailed timelines & guidelines
* Liaisioning with authorities & acquiring permissions
* Sourcing of vendors & service providers
* Rate negotiations
* Event promotion, marketing, delegate acquisition
* Sponsorship generation
* Brochure planning / designing / printing
* Media & publicity
* Web-site designing
* Designing, production & erection of brandings & signage’s
* Designing, sourcing, production / procurement of conference collaterals, souvenirs etc
* Technical and Audio-visual support
* Online Registration
* Online hotel accommodation
* Secure payment gateway
* Online Abstracts submissions
* On-site set-up specifications for conferences area
* Speaker co-ordination
* On site registrations
* Set up of Business Centre
* Catering Services and Menu Selection
* Crowd Management
* Manpower
* Security Arrangements
* Entertainment
* Travel arrangements
* Closing of accounts

Conferences are high level events covering contemporary and interesting issues and addressing academia, industry, the public sector, local authorities and non governmental organizations. Each conference offers the possibility of having presented the latest developments on the subject in question and simultaneously gives the opportunity for the development of a network of contacts and the exchange of opinions among the participants.Our professional experience in event planning encompasses every aspect of conference management, which also includes a comprehensive network of relevant contacts ensuring that you are provided with a superior quality of services as well as competitive rates at every stage of conference planning. Some of the services you can expect can be found below.

Advice and ideas

* Excellent planning and organization
* Creative and practical solutions
* Step by step support
* Full or partial administrative support
* Fund raising and monitoring
* Financial follow-up
* Venue negotiation
* Hotel accommodation & procedures
* Internet services
* Design of application forms
* Pre-conference promotion
* Confirmation letter to participants
* Receipt and computer registration of application forms payments (credit cards are accepted)
* Administration of abstracts
* Participants kits, badges, preparation of individual conference material
* Conference accessories and gifts
* Audio-visual equipment and coordination
* Technical support
* On site registration office / Help Desk / Travel & Hotel Desk
* Travel arrangements
* Accompanying persons program
* Social events
* Pre and post conference tours
* Exhibition administration